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      Weekly Admin Updates:

• (NEW)
• Update

Goals and Evaluation Update - Matt and Britt

• Goal Setting Fillable Form

• Student Rights & Responsibilities Handbook 2024-25

1. Notify Britt via Email regarding the student you want to bring to SIT.
2. Britt provides the teacher with options for meeting dates.
3. Fill out the NOTE: The SIT Referral Form MUST be filled out at least a few days prior to your meeting.
4. Email form to Britt and Simeon.

This needs to be filled out this year by your teams (MUST MAKE A COPY!):

1. Create an IT TICKET: .

*Please contact Elaine or Verna for help with some basic tech questions. We may refer you to IT.

Injury Reporting Checklist

When an employee has a workplace injury they must call our 24/7 Workplace Incident or Injury Reporting Line/ Employee Injury Call Center at 1-844-264-5042; representatives are available 24 hours a day, 7 days a week.  We recommend they speak with the registered nurse who will evaluate their incident, and can assist with filing a workers' compensation claim (when needed).  For medical emergencies, call 911. Employees no longer complete an online employee accident report using the ½ûÂþÌìÌà website.  Please utilize the call center to formally report workplace incidents, even if no medical treatment is necessary (please select option 2 when you call).

The Employee Business Expense Reimbursement Request form is used by an employee, board member, parent or volunteer to request reimbursement for the following: 

• Supplies and other expenses that are not related to travel or training. 
• Meals or other food expenses that are not related to travel. 
• Tuition for courses or seminars completed for college credit other than PAT Members (employee only).Note: If a reimbursement request for any type of expense (travel and/or non-travel) is submitted more than 60 days from the date the expense is incurred, the amount of reimbursement shall be reduced by the amount of employer and employee associated taxes.

District Information

Employee reimbursment form

Planning a Field Trip:  Considerations for Special Needs

Approval to Plan a Field Trip – Required for all wilderness, overnight, and international trips. 

Overnight Field Trip Approval Process - Required for all overnight, international trips, and trips using student travel equity funds.

Standard Field Trip Field Trip Form

Approval to Plan Form 

• If a contract is required, contact Purchasing & Contracting upon receipt of your Principal or Supervisor's signed approval to plan.
• For overnight & international field trips: Travel and accommodation plans are required to be approved by the Assistant Superintendent BEFORE making reservations.  

Once the Assistant Superintendent signs the Approval to Plan Form, complete the Wilderness, Overnight field trip form and permission slip. 

Submit completed forms to Risk Management at riskcomp@pps.net. Please note that field trip request forms must be sent to Risk Management as follows: 

• Wilderness day trips - no less than 21 days prior to departure
• Overnight trips that do not require School Board approval - start the approval to plan process no later than 30 days prior to departure
• Overnight trips that require School Board approval - start the approval to plan process no later than 60 days prior to departure
• All overnight field trips require the Assistant Superintendent's signature.
• All out-of-state field trips that are more than 150 miles from the Prophet Center (PEC) require School Board approval.
• Notify Risk Management if any details change prior to the trip (i.e. ½ûÂþÌìÌà staff or chaperones are added or removed, number of students attending changes, mode of transportation, etc.).
• Enjoy your trip!

Applying for a Leave of Absence

Authorization for Local Mileage needs to be approved by Risk Management before receiving reimbursement. Click here to obtain this form on the ½ûÂþÌìÌà Risk Management Website.

Submit the completed form with a copy of your current automobile insurance policy attached to Risk Management. Once the approval process is completed, the Authorization for Local Mileage Reimbursement form will be filed in the Accounting Department and your current insurance policy information will be maintained by the Risk Management Department.

 2024 Mileage Rate $0.67 a mile (Excel format; effective 01/01/2024) 

Per IRS regulations, mileage reimbursement is for the cost of operating your personal vehicle. This does not include miles driven while commuting.

A Local Mileage Reimbursement Request form is used to request mileage reimbursement when you use your own vehicle for conducting District business within the District boundaries (less than 25 miles one way).  If a trip is longer than 25 miles one way, with an overnight stay, report it on a Travel/Training Expense Reimbursement Request.

• Payroll is due by the 15th of every month.
• All extended hours, IEP, or workshop/training hours are due by 3 PM on the 15th. Any hours received after this date will result in a delay in payment.
• You can always view paycheck stubs, W2’s, W4’s, leave balances on PeopleSoft Self-Serve at to sign in with your ½ûÂþÌìÌà credentials. There is a lot of useful information. 

Staff may be reimbursed for materials from their Classroom Fund up to the amount they have available.

What can I pay for with SBF?

Prior Approval for All Purchases: Before ordering, the principal must approve all purchases of goods/supplies that are to be paid for with Student Body Funds. In addition to Principal/designated Administrator approval, purchases of software and/or hardware require approval from the Director of the Office of Information TechnologySubmit your request for reimbursement using the Employee Expense Reimbursement Expense Form. 

You should request reimbursement within 30 days after incurring the expenses.

Requests will be forwarded to Payroll as a taxable benefit if received after 60 days of when the expense(s) were incurred.

Contact list for preferred

Travel Resource Page

Voice Mail - Set up and Accessing